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Administrative Assistant/Receptionist

ADMINISTRATIVE ASSISTANT/RECEPTIONIST

(Vancouver, BC)

Are You Ready? Willing? Able?

THE POSITION

  • Are you motivated and creative?
  • Do you have a deep passion for innovation, sustainable design and environmental responsibility?
  • Do you enjoy getting great results from challenging opportunities?
  • Do you have a high degree of integrity, professional ethics, respect and responsibility?
  • Are you a resourceful person with a positive attitude?
  • Will you bring energy and enthusiasm to the office?
  • Are you prepared to learn and grow with us?

If so, we want to hear from you!

Integral Group’s Vancouver office is seeking an Administrative Assistant who has excellent word processing skills and is exceptionally detail oriented.  They are responsible for providing administrative support to the production teams as outlined in the duties and responsibilities section below.  Administrative support should be provided consistent with company processes, values, and timelines to ensure that team and company goals are met.  The Administrative Assistant is a team player willing to go above and beyond their job description to help others in the office.    

 

PRIMARY RESPONSIBILITIES

  • Provide administrative project assistance and support to production teams, including but not limited to the following tasks:
    • Prepare, word process, edit, format and proofread Integral documents using standard templates
    • Sort, organize and file team documents within our document management system
    • Prepare, edit and proof read Construction Administration documents
    • Compile and format multi discipline reports
    • Format and edit contractual specification documents
    • Sort, track and stamp all shop drawings
    • Scan, copy and print documents
    • Maintain all current and archived project and accounting filing systems
    • Provide backup reception relief
    • Assist other support teams with tasks as requested
    • All other duties as assigned

SKILLS/QUALIFICATIONS

  • Previous experience in an Administrative role
  • Experience in an Engineering/Consulting Engineering environment preferred
  • High School Diploma required
  • College Certificate/Diploma in Administration or related area preferred
  • Excellent verbal communication and interpersonal skills
  • Strong computer skills including excellent Microsoft Office document formatting knowledge
  • Ability to work in large complicated document templates
  • Ability to produce quality documents quickly and to company standards using templates
  • Word processing and editing experience, with an accurate typing speed of 50+ wpm
  • Highly proactive, organized, able to multi-task and prioritize to meet deadlines
  • Detail oriented and takes pride in the standards set
  • Team player who takes initiative to ensure that goals are met
  • Mature attitude and professional demeanor

THE COMPANY

Trust. Nurture. Inspire. We are agents of change.

Our vision is to be the leading global deep green engineering practice.

We believe that net zero energy buildings and living buildings need to become the norm within a generation.

Our passion for sustainable design runs deep.

Since inception, our firm has attracted talented engineers from around the world.

For us, sustainability is second nature and our design approach continues to be a reflection of our commitment to creating a better future for generations to come.

Our team’s experience and training put them at the forefront of sustainable design practices and technologies. We are focused on making a difference in the world – and being a great place to work.

We offer a competitive compensation package, as well as excellent benefits, training, development, and an upbeat work environment.

Integral Group is an EEO employer.

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