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AEC Marketing & Proposal Coordinator (Architecture/Engineering/Construction Industry)

AEC Marketing & Proposal Coordinator (Architecture/Engineering/Construction Industry)

Oakland, CA


  • Are you a wizard with creating beautiful proposals with Adobe InDesign?
  • Are you a skilled storyteller who can craft a compelling narrative about buildings before they exist?
  • Do you have a special knack for creating documents and marketing materials that reach people to engage, educate and excite them?
  • Are you insanely organized and meticulous about making sure nothing falls thru the cracks?
  • Do you have a deep passion for innovation, sustainable design and environmental responsibility? 
  • Do you enjoy getting great results from challenging opportunities?
  • Do you have a high degree of integrity, professional ethics, respect and responsibility?
  • Are you a resourceful person with a positive attitude?
  • Can you insert laughter and fun into stressful situations to break the tension and move things forward?


The Marketing & Proposal Coordinator is responsible for content coordination, writing, graphics coordination, formatting and on-time delivery of proposal submissions.  They ensure that all proposals are in alignment with Integral’s brand standards and strategy. 

The Marketing & Proposal Coordinator maintains and manages all Marketing databases and tracking of opportunities, and prepares reports from them.  They maintain marketing materials and provide assistance for Marketing/BD events.  The Marketing + Proposal Coordinator provides in-house sales and marketing support to other members of the Marketing team as required. 


  • Assist with all proposals including: creating templates, prioritizing, typing, formatting, reviewing and issuing
  • Assist in creating and maintaining BD and proposal files with InDesign
  • Assist with the coordination, design, layout, content and production of assigned collateral materials including proposals, business templates, brochures and project profile
  • Assist with maintenance of key practice/sector marketing materials (i.e. resumes, project profiles, standard SOQs, brochures) using Adobe Creative Suite, mainly InDesign
  • Follow up on all opportunities and proposals with Principal-in-Charge (PIC)
  • Assist with the coordination, design, layout, content and production of assigned collateral materials including proposals, business templates, brochures and project profiles
  • Assist Business Development team with organizing Integral events
  • Assist with preparation of BD spreadsheets and reports for Marketing meetings if required
  • Manage and update BD database for unsecured work, i.e. opportunities, prospects and proposals
  • Assist with miscellaneous BD assignments
  • Assist with client and market research projects


  • Minimum of 3 years of experience in a related position. Previous experience in an engineering construction or architecture firm is an asset.
  • A Post-Secondary Degree/Diploma/Certificate in Marketing, Communications, Business or Journalism
  • Excellence in proposal writing and preparation, with an understanding of best practices
  • Database management
  • Intermediate graphic design skills - proficiency in the use of desktop publishing software such as InDesign, Illustrator, Photoshop and Adobe Acrobat
  • Exposure to the AEC (Architecture/Engineering/Construction Industry) 
  • Working experience with RFP's and/or RFQ's
  • Knowledge of a customer relationship management system (Deltek or similar CRM)
  • Superior proofreading skills in format, style, spelling, punctuation and grammar
  • A good eye for layout, graphics and imagery
  • Strong attention to detail, coordination skills, written and verbal communication skills
  • Proven ability to prioritize and work on multiple projects, as well as meet deadlines within a high-pressured environment



Trust. Nurture. Inspire. We are agents of change.

Our vision is to be the leading global deep green engineering practice.

We believe that net zero energy buildings and living buildings need to become the norm within a generation.

Our passion for sustainable design runs deep.

Since inception, our firm has attracted talented engineers from around the world.

For us, sustainability is second nature and our design approach continues to be a reflection of our commitment to creating a better future for generations to come.

Our team’s experience and training put them at the forefront of sustainable design practices and technologies. We are focused on making a difference in the world – and being a great place to work.

We offer a competitive compensation package, profit sharing, as well as excellent benefits, training, development, and an upbeat work environment.

Integral Group is an EEO employer.

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